When you’re in between jobs, finding a new one can and should be your full-time job. It can also be a very nerve-wracking one, full of pitfalls and obstacles—some of which can be self-inflicted. These are some dos and don'ts to help you on your way.
The Cover Letter
When you have found a position for which you think you are suitable, it’s time to send a resume. Always send a cover letter with your resume. Never, and we mean NEVER send a resume without one. A cover letter can make or break your chances, so if you’re unsure, there are several good resources online. Follow the examples, but make sure each letter you send is original and unique for each employer.
- Make sure to address your letter to the hiring individual. You may need to call the company and explain to the receptionist that you are sending your resume for the open accounts receivable position and ask to whom you should address your cover letter.
- If responding to a blind box ad, try to avoid such gender-specific salutations as “Dear sirs” or “Dear Gentlemen.” In such cases, “Dear Hiring Manager” is a better option.
- Use simple language and uncomplicated sentences to answer the question, “why should I hire you?” NEVER make your letter longer than one page, and keep it well under a full page if possible.
- Always make certain to proof-read your letter and use spell-checker. Nothing says “’no’ pile” like a cover letter with typos, poor grammar, or misspellings (for example, “college” does NOT have an “a” in it).
- Be proactive and ask for an interview. Let the reader know you will be following up and when and then actually follow up.
The Resume
- Consider a bulleted style rather than paragraph form. Remember that the hiring manager will be looking at many resumes and paragraphs tend to be tedious. Hiring managers are looking for what stands out.
- It is okay to go beyond the old “one-page resume” rule if you have much experience, but don’t go beyond two pages (see above).
- Always be truthful on the resume. It is not difficult to verify claims.
- The objective statement is optional but can make or break your resume. If you can write a strong objective statement that highlights what you can do for the company (rather than “a position that utilizes my skills”) then write it concisely. “To utilize my management skills to increase productivity while maintaining safety and reducing expense.” Otherwise, no objective statement is better than a weak one.
- If you are writing the tried and true chronological resume, please list in reverse order (most recent to oldest). You don’t want the first thing the hiring manager to see is something you did ten years ago!
- Avoid the word “work” and personal pronouns (i.e., “I worked on the high speed line.”). “Work” is a weak verb and everyone “works.”
- Quantify! Quantify! Quantify! “Increased sales by 30%” “Reduced safety incidents by 40%”
The Interview
- Do your homework before arriving. Find the company’s website and learn as much about the company as possible.
- Always arrive early and NEVER late.
- Always bring a copy of your resume and be prepared to defend everything in it. If your resume says you reduced your department’s spending by 15%, be prepared to explain how. You will be asked.
- Always ask questions. It shows interest, so prepare questions ahead of time. Never ask about money, benefits, paid time off, holidays or the like at the first interview. This is more appropriate at the job offer stage.
- Never never never answer your cell phone during the interview. This is a cardinal sin and will guarantee you won’t get the job! Try to remember to turn it off prior to arrival, but if it does ring, apologize while you turn it off without looking to see who is calling.
- Dress appropriately. If a business position, wear a suit and tie, or ladies, wear a pants suit or skirt suit. If a labor position, a clean shirt with a collar and khakis or dress pants.
- Always, always, and we mean ALWAYS send a "Thank You" note. A "Thank You" email is sometimes acceptable, but your best bet, and the best way to make yourself noticed, is a handwritten and "snail mail" sent "Thank You" note.
Remember, these steps are your only opportunity to sell yourself to an employer. Follow these rules and you will vastly improve your chances
TED TAYLOR, SPHR, CSP—Managing Partner,Quantum Strategic Personnel Soluions
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